Collecting payments, receipts and today’s summary
Collecting at the reception screen
- Scan the student’s card, or type the code, name or mobile number.
- Under “Collect” you see what is due now. Press a quick amount (“Due” or “Total open”), or type the amount on the keypad.
- Choose the payment method. For anything other than cash you can enter a “Reference” (the transfer number or the wallet’s last 4 digits).
- Check what remains after the payment, then press “Collect & print”.
The receipt prints at once when silent printing is set up, and the payment and receipt number are confirmed on screen. Press “Print the receipt again” if needed, or any digit to start a new payment.
If the connection drops before a payment is confirmed, the screen asks you to check the student’s account before collecting again, so a payment is never recorded twice.
Collecting from the student’s page
The student’s page → “Plan & payments” → “Receive payment”. Before saving you see how the amount will be applied to the dues, and anything extra is recorded as the student’s credit.
The receipt
- Title: “Cash receipt” for cash, “Payment receipt” for other methods.
- Number: sequential per center; set its prefix under “Center settings” → “Finance” → “Receipt number prefix”.
- QR code: opens a copy of the receipt on the student’s or parent’s phone, without signing in.
- Size: “A5”, “Thermal 80 mm” or “Thermal 58 mm” under “Receipt paper”.
- Footer: your own text under “Center settings” → “Finance” → “Receipt footer”, such as your refund policy.
- The receipt shows what was due after the payment at the moment it was taken.
Payment methods
Choose what your center accepts under “Center settings” → “Finance” → “Enabled payment methods”, such as cash, Vodafone Cash and InstaPay.
Voiding a payment
If a payment was recorded by mistake, void it from the payment’s page (with the permission). The receipt keeps its number and is marked void, and the amount becomes due again.
Today’s summary
At the top of the reception screen press “Today’s summary”: collected, refunded and net, by payment method, with the receipt numbers. Press “Print” at closing for the receiver to sign.